Payments designed for event and wedding planners
Deposit at contract signing, staged instalments across the months of preparation and a final balance a few days before the event: a system designed around how planning a wedding or event really works.
Contract and deposit
The client signs the contract and pays the deposit to lock in the date.
Preparation instalments
Intermediate instalments are charged according to the planning calendar.
Final balance
The balance is requested a few days before the event.
Third-party vendors
Fees for photographers, catering or music are managed in the same flow.
Why RoxPay works for event and wedding planners
The way an event planner manages deposits, instalments and vendors follows a precise logic: that's why RoxPay's approach fits so well.
The date needs to be locked in right away with a firm deposit
An instant payment link for the deposit avoids losing the date while the client is still deciding.
The payment plan spans months with multiple due dates
Automatically scheduled instalments avoid having to manually remind every client of every due date.
Last-minute extras require fast collection
An extra requested a few days before the event needs to be collected quickly, without slowing down the organizational machine.
How RoxPay helps your event planning business
RoxPay lets you request the deposit at contract signing, schedule preparation instalments and collect the final balance, with every payment linked to the specific event on the calendar.
Deposit at contract signing
The client pays the deposit online right after signing, locking in the date without manual steps.
Scheduled instalment plan
Intermediate instalments are charged automatically according to the calendar agreed with the client.
Final balance before the event
The balance is requested and collected a few days before the date, without chasing the client.
Third-party vendor management
Fees for photographers, catering or musicians are tracked in the same event panel.
How much simpler wedding planning can become
In wedding planning, the payment plan often spans six to eight months with a deposit, one or two intermediate instalments and a final balance. Scheduling every due date automatically avoids having to manually remember every payment for every couple you're working with.
When a vendor adds an extra service a few days before the event, a fast payment link lets you collect payment without slowing down the organizational machine during the busiest days.
Date locked in with deposit
Preparation instalments charged
Balance collected before the event
What changes for your business
Dates locked in risk-free
An instant deposit at signing avoids losing the date while the client decides.
Instalments without manual reminders
The scheduled payment plan charges every due date without having to remind the client.
Balance always on time
The final balance is requested automatically a few days before the event.
Vendors tracked in one panel
Fees for every third-party vendor stay linked to the specific event on the calendar.
Secure, compliant payments
3-D Secure and PSD2 compliance on every transaction, including scheduled instalments.
The most common questions
Can I request an online deposit at contract signing?
Yes, you can send a payment link that the client settles right after signing, locking in the date automatically.
Can I schedule intermediate instalments across the preparation months?
Yes, you can set up an instalment plan that charges automatically according to the calendar agreed with the client.
How do I manage the final balance before the event?
The balance is requested automatically a few days before the date, without having to chase it manually.
Can I collect extra payments for last-minute added services?
Yes, you can generate an instant payment link for any extra requested by the client close to the event date.
Simplify payments for your events
Deposit, preparation instalments and final balance, managed in a single solution.
